Overdue invoices cost you thousands every month. AI AR Agent automatically follows up with professional, friendly reminders your customers actually respond to — so you get paid faster without the awkward conversations.
Whether you run a medical practice, a staffing firm, a construction business, or an HOA — the story is the same. Money you've already earned is sitting in someone else's pocket.
Your staff is busy running the business. Calling and emailing about overdue invoices gets pushed to "later" — and later never comes. Meanwhile, your cash flow suffers.
After 90 days, the chance of collecting drops to under 70%. After 6 months, it's under 50%. Every day you don't follow up is money walking out the door.
Traditional collectors use aggressive tactics, charge 25-50% of what they collect, and don't care about your reputation. You lose the money and the relationship.
Some invoices get attention. Others slip through the cracks. There's no system, no tracking, and no way to know what's working. It's a guessing game you keep losing.
When clients pay late, you become their interest-free bank. You did the work, delivered the service, and now you're financing their cash flow instead of your own.
Asking for money feels personal. Whether it's a patient, a long-time client, or a neighbor in your HOA — nobody enjoys the "you owe us money" conversation.
Every industry has different payment dynamics. We've built custom workflows for each one so the reminders feel natural — not generic.
Patient balances, insurance follow-ups, and co-pay collection — handled with empathy and HIPAA awareness. Protect patient relationships while getting paid faster.
Learn more →Clients who delay payment on placed candidates cost you real money. Automated B2B follow-up that's persistent and professional — so you don't have to choose between getting paid and keeping the client.
Learn more →GCs and project owners pay slow — it's an industry problem. AI AR Agent follows up on progress billings, retention, and change orders so you can focus on the next job instead of chasing the last one.
Learn more →Delinquent dues create budget shortfalls that affect everyone. Friendly automated reminders collect fees without creating neighbor-vs-neighbor conflict or expensive legal escalation.
Learn more →No software to install. No IT department needed. Connect your billing system and we start working immediately.
Works with QuickBooks, Xero, Stripe, FreshBooks, and more. Takes about 5 minutes. We sync your overdue invoices automatically.
Your customers receive friendly, well-timed email and SMS reminders with one-click payment links. The tone matches your business — never aggressive, always effective.
Every reminder includes a one-click Pay Now link. When your customer pays — through the link, by check, or bank transfer — we see it in your accounting software automatically. You track everything in a live dashboard.
Everything you need to get paid faster without burning bridges or overloading your team.
Consistent, automated follow-up gets invoices paid that manual processes miss. Most businesses see results within the first week.
Our reminders are professional and respectful — they sound like they came from your office. Customers appreciate the approach, not resent it.
No more awkward phone calls. No more spreadsheet tracking. Your team focuses on what they do best while AI handles the follow-up.
Live dashboard shows what's been sent, who's responded, what's been paid, and what needs attention. Full visibility, always.
One-click payment links. No logins, no portals, no friction. The easier it is to pay, the faster you get your money.
Customers who can't pay in full can request installments. You approve terms with one click. Flexibility that converts "I can't pay" into "I'll pay over time."
See how automated AI collection compares to doing it yourself or hiring a collections agency.
| AI AR Agent | Collections Agency | Manual Follow-Up | |
|---|---|---|---|
| Cost | $0 upfront — 20% only when you get paid | 25–50% of what they collect | "Free" (but staff time isn't free) |
| Speed to Start | 5 minutes | Days to weeks | Whenever staff has time |
| Follow-Up Consistency | ✓ Every invoice, every time | Their priority, their schedule | Inconsistent at best |
| Tone & Relationship | ✓ Professional & friendly | ✗ Aggressive & impersonal | Depends on who's calling |
| Works 24/7 | ✓ Always running | Business hours only | Business hours only |
| Full Transparency | ✓ Live dashboard | Monthly reports (maybe) | No tracking at all |
| Payment Plans | ✓ Built-in | ✗ Not offered | Manual negotiation |
No monthly fees. No contracts. No risk. You only pay when overdue invoices actually get paid.
Why free? Because we only make money when you make money. Our incentives are 100% aligned with yours. No subscription fees collecting dust whether it works or not.
You might be wondering: "How do you know when I get paid?" Great question. Here's exactly how it works.
Every reminder includes a one-click payment link. When your customer pays through the link, we process the payment, take our 20%, and deposit the rest directly to your bank account. Fast, automatic, nothing to track.
If your customer pays you directly — by check, bank transfer, or any other method — we see it automatically when the invoice is marked paid in your QuickBooks or Xero. No manual reporting needed.
At the end of each month, you get a clear statement showing every overdue invoice that was paid while we were following up, how much was collected, and your 20% fee. Simple math, full transparency.
The rule is simple: If an overdue invoice was in active follow-up and gets paid within 30 days of our last reminder, the 20% fee applies. If you don't need us anymore, just disconnect — no cancellation fees, no penalties.
Everything you need to know before getting started.
No. The messages are friendly and professional — they sound like they came from your team. Most people appreciate a respectful nudge. And if they have questions, they can reply directly.
We have tailored workflows for medical practices, staffing agencies, construction subcontractors, and HOA/community associations. The platform also works for any B2B or B2C business with overdue invoices.
There are no monthly fees. When an overdue invoice gets paid while we're actively following up on it, we keep 20% of that amount. If your customer pays through our Pay Now link, we take our cut automatically and deposit the rest to your account. If they pay you directly (check, wire, etc.), we reconcile through your accounting software and invoice you monthly. If nothing gets paid, you owe us $0.
We connect to your QuickBooks or Xero account. When an invoice status changes to "paid" — regardless of how the customer paid — we see it automatically. No manual reporting, no honor system. Your accounting software is the single source of truth.
If an invoice was overdue and in our follow-up queue when it got paid, the fee applies. The reality is: if consistent follow-up wasn't needed, the invoice wouldn't have been overdue in the first place. You can pause or remove any invoice from follow-up at any time — you're always in control.
QuickBooks, Xero, Stripe, and FreshBooks out of the box. We're adding new integrations regularly. If you use something else, contact us — we can likely support it.
Absolutely. Every email and SMS template can be adjusted to match your brand voice. The defaults are proven to work, but you can make them your own.
We flag it for your review immediately. We never argue with customers or apply pressure on disputed amounts. You handle disputes — we handle the follow-up.
Yes. We use bank-level encryption for all data in transit and at rest. We only access billing data — invoice amounts, due dates, and contact info. We never see sensitive records.
One click. You can pause, resume, or stop reminders on any invoice at any time. You're always in complete control.
No. AI AR Agent is a software tool that your business uses to send its own payment reminders. All messages go out in your business name, from your brand. You are the original creditor collecting your own receivables — we just automate the follow-up process for you.
Yes. We offer a Business Associate Agreement (BAA) for healthcare clients. All data is encrypted in transit and at rest. Patient communications include only the minimum necessary information — name, amount owed, and due date. No diagnosis or treatment details are ever included. Contact us to set up your BAA before getting started.
Yes. Under the Telephone Consumer Protection Act (TCPA), you need prior express consent from your customers before sending SMS messages. This is typically obtained when they provide their phone number during your intake or billing process. Every text we send includes an opt-out option, and we immediately honor all opt-out requests.
Tell us about your business. We'll set you up and have AI following up on your overdue invoices within 24 hours. You pay nothing unless it works.
No monthly fees. No contracts. No credit card. You only pay when you get paid.